5 Mailing System Machines That Work Magic for Business Mailrooms

Regardless of your relationship with your mailroom, whether you work in one or supervise one, you probably have an interest in ways to make it operate more efficiently and cost-effectively. Just as is the case with so many other areas of business life, technology has not left the mailing room behind.


In fact, in the past few years, the number of mailing machines that are designed and built to not only maximize, but expand the abilities of the mailroom have grown exponentially. Even those mailing machines that have existed for years have been redesigned to make them better than they ever were before. Here's a brief look at just a few of the newest mailing system machines.

Postage Meters

Postage meters have been around for years, so what more could you possibly do for them? The truth is that whatever advantages they give you in efficiency with your current workload, they can improve manifold. Today's mailing postage machines simplify outgoing mail processing to ensure that your mail is accurate and professional looking. Even more impressive is the fact that today's postage meters come in models that specialize in low-, medium-, and high-volume use.

Tabbers, Folders, and Labelers

If you are dreading your company's next newsletter mailing, you are not alone. Any mass mailing is a huge chore, but with the tabbers, folders, and labelers that are available today newsletters and other big mailing jobs are child's play. What in the past was a huge job of manual operation is now almost completely automated. In fact, in many cases, the only job an operator needs to do is to load the machine. From that point forward, the job is done.

Automatic Letter Openers

Got incoming mail? Depending on the size of your business, the processing of incoming mail can be a huge laborious task. Fortunately, the whole process of opening letters, including checks, got a lot easier and less time consuming. Not only do automatic letter openers work with virtually any sized envelopes, but they perform the task with little or no waste and protect the valuable contents inside.

Addressing Systems

Using automated addressing systems in the past meant sacrificing print quality for speed, but today's machines can handle not only a wide variety of volumes, but the print quality that is achieved will no longer make your mass mailing look like it is.

Paper Shredders

Just as important as sending mail out of a business is making sure that certain documents never leave. Today's mailrooms are often tasked with the responsibility that confidential documents and other sensitive information are destroyed. That makes paper shredders a critical part of any mailroom operation.

Just as is the case with so many other mailing machines for sale, shredders work with any volume of work required, and deliver quality work on the jobs they are tasked with. Any document that doesn't need to be physically kept and/or stored can be reduced to any number of levels of pulp. Even better, these machines can run at high speeds without jamming.

Why NAID-Certified Hard Drive Destruction is the Only Way to Ditch Old Computers

Information technology keeps evolving and getting lighter, faster, and more powerful. Unfortunately, in the same time with technology advances, the infractions related with IT are on the rise too.

Computers and electronic devices are a preferred target for thieves looking to steal personal or corporate information and to compromise privacy. For this reason, it is important for businesses to take the appropriate steps in order to protect their computers, IT systems and data from such malevolent attempts. That goes for computers that are ready to be disposed of.

Getting Rid of Old Technology, the Righteous Way

What can a business do with their old PCs, hard drives, flash drives and other electronic media that are outdated? Companies use software to delete data from their hard drives, but these practice still leave them at risk of a security breach.

It is a mistake to think that data on hard drives can be erased by conventional means. Reformatting a hard drive still leaves the possibility that the information once stored on the hard drive is restored, even when done with professional computer network security and support. Besides the potential security risks, companies also face fines for improper disposal of hard drives.

When hard drive destruction is not handled in a proper way, it can lead to permanently damaged reputation and to millions of dollars in damages. Regardless of whether a company activates in an industry that is subject to stringent regulatory requirements and privacy laws, your no organization can afford to risk confidential and sensitive business information falling into the wrong hands.

The best approach is to only seek hard drive destruction services by company that's certified by the National Association for Information Destruction (NAID). The process involves removing the hard drive and its physical destruction. NAID certified companies, like Confidential Security Corporation are specialized in secure paper shredding and computer hard drive destruction. Certified and secure hard drive destruction is the only mean that ensure 100 percent permanent data destruction from hard drives.

Setting the Standard for Hard Drive Destruction & Secure Document Disposal

NAID sets the industry standards for information destruction and they offer the NAID certification, which is a voluntary program for companies that provide services of secure information destruction.

The certification program, which was developed by professionals in information security, it is recognized by thousands of governmental and private organizations worldwide. In order to pass the certification, the NAID certification auditors verify that the proper protocols are in place in order to ensure that the security of the confidential material is preserved throughout all stages of the destruction process.

Practice & Benefits of NAID-Certified Hard Drive Destruction

The hard drive are psychically destroyed by the specialized companies using a hard drive hammer or through a certified shredding process. The NAID certified companies use best practices for hard drive destruction and disposal, in compliance with current HIPAA, PHI, PCI, GLBA, FACTA, NIST, NSA and other industry standards and requirements.

It is important to have a NAID approved company for hard drive destruction in order to ensure that the process is handled and documented properly. Physical hard drive destruction is the only safe mean to eliminate the various risks related to personal and business information access on sensitive data such as:

• Medical information
• Social Security Information
• Credit Card Data
• Bank account information
• Trade information
• Trade secrets
• Business strategies
• Customer information
• Classified and confidential data
• Government and military records.

NAID certified hard drive destruction companies can also provide onsite destruction services by using state of the art mobile hard drive shredders.