3 Vital Business Mailing Systems for Faster Document Handling

Print shops, banks and financial institutions, insurance companies, among other organizations do a lot of outbound mailing. As a result, the automation of mailing systems and postage operations is strongly recommended. Mailing systems and machines play a pivotal role in making these process dramatically more efficient.

In this post, we will delve right into 3 common mailing systems that are designed to make postage operations more efficient. These mailing machines include: folding machines, pressure sealers, and folder inserter machines.

Folding Machines

At some point in your business, you will have to create presentations and marketing materials to reach out to clients, stakeholders, or investors. With a reliable paper folding machine at your disposal, you can create well sized and folded mailers, brochures, information sheets and much more to convey to your clients the information that they need in style.

Folding machines are reasonably priced and can be afforded by a majority of business owners. A folding machine will make mailing more efficient in the following ways. First of all, it will help you make attractive pamphlets, brochures, reports that cannot be made with hand folding.

If you hire someone to create and fold your print materials, you can incur lots of costs. Having a paper folding machine will help you save a lot of money on employee costs. Lastly, paper folding machines will your time because such machines are capable of professionally folding thousands of papers every hour.

Pressure Sealers

Do you have thousands of appointment notices, invoices, checks, utility bills and much more that you would like to fold and seal for postage? A quality pressure sealer at your fingertips will take care of all your problems. Pressure sealers simplify the mailing process because you don’t have to put the documents you are mailing inside envelopes.

Document pressure sealers also save time because the documents are channeled from your laser printer to the pressure sealer directly. You no longer have to handle the documents on your own or worry about mismatching addresses and inserting two documents in one envelope. Last but not least, pressure sealers use high pressure and cohesive edges to seal documents effectively than normal envelopes.

Folder Inserters

Folding thousands of documents and inserting them into envelopes can be costly and time consuming as well without the right mailing equipment. Folder inserters are machines that are designed to fold and insert documents into envelopes. Folder inserter machines can fold and insert thousands of documents into envelopes in an hour unlike humans. Folder inserters make mailing more efficient in numerous ways.

For instance, you can save lots of money because such machines automate the mailing process, you will increase productivity since you will be able to fold and insert thousands of mail inside envelopes in record time. Folder inserter machines will also help you make more money since you can be able to insert additional marketing materials in your frequent mail.

That aside, folder inserters will minimize the chances of mailing the wrong documents to your clients, they are easy to operate, and will help you send precisely folded documents that tell your clients a lot about your level of professionalism.

The Best Source for Business Mailing Systems in Illinois

Walz Label & Mailing Systems is a local family operated and owned organization with stores located throughout central Illinois. The company was started back in 1966 by Fred and Patricia Walz as a small an independent sales and service company.

Walz' client base has grown over the years forcing the company also to evolve with time. This evolution has seen the automation of services that eventually meet the customer's unique needs. The product and service portfolio of Walz has continued to improve parallel with technological advances.

Over years of technology advancement, Walz has managed to expand its labeling, automation and mailing divisions. As at now, thousands of companies across the Midwest depend on Walz for their business automation and mailing system needs. Being an independent dealer for some of the leading manufacturers in the world, Walz offers solutions that fit different companies specifications, budget and support requirements.

Walz Business Mailing System Solutions

Walz is equipped with the state of machines and programs that enable the company to provide efficient and automated services and products to its customers. These machines and programs include:

• Mailing machines and postage meters
• Address printers
• Tabbing and labeling machines
• Mail management and preparation software
• Postage scales

These are the tools of trade that make Walz a leader in automated labeling and mailing in Illinois. Learn more about some of these mailing system solutions below.

Mailing Machines

Walz has a total of 12 states of the art mailing machines and postage meters that include popular models like the; Advanced Curve, DIB, WJPRO, IM-6000, IM-5000, IN-750, IN-700, IN-600 AF, IN-600 HF, IN-360, IM-330, and the IM-280. All these brands are manufactured by Neopost, an American company that is renowned for its production of top end mailing machines and systems. These postage meters/mail machines have the capability of providing you with any mailing solution that you may need.


These machines have different capacities. The IM-280 is designed to offer home-based solutions, unlike the IM-330, which is more advanced and is designed for an office environment. The others mentioned are all ideal for busy business surroundings. However they coma with different specifications. The advanced curve, on the other hand, is the most versatile of them all.

Address Printers

Walz has an array of address printers with different specifications. Depending on a customer's choice, one cannot miss out on getting the preferred address printer in Walz. The company has a total of 19 address printers in stock. They range from the HJ980 that has the ability to process 34,000 postcards per hour to the smaller SA-3100 ideal for small businesses.

Apart from these, there are others like IMAGER 1.5, AS-710, SA-3100, AS-930, SA-5000, IMAGER 1.5- PLUS, DA95A, IMAGER 2.5, IMAGER 3.0, P4, SA 5300 PRO, MACH 5, MACH 8, AS 960, P8, and the 655MB. All these printers are also manufactured by NEOPOST. They all have different printing capacities thus giving the client a variety to choose from.

Mail Management and Preparation Software

The firm offers three mail management software which are, Account Reporting Manager, NEOSHIP, and Enhanced Mailing and Shipping. The ARM assists in providing summary statistics to detailed reports. It also has a database with the capability of saving very crucial information. The EMS platform provides many tools that manage costs and build good relationships with customers.

It comes with an address correction feature that enables it to eliminate complications that might lead to late deliveries, address correction fees, and other inconvenience. NEOSHIP, on the other hand, is responsible for confirming the 1Mbp compliance from USPS for all the package shipping requirements.

Mail preparation software availed by Walz are Bulk Mailer Professional, A-QUA Mailer, and EASYTRACK. The Bulk Mailer Professional prepares USPS compliant direct mail easily and faster thus saving ample time. It can be used to manoeuvre complex postal regulations, achieve the lowest postal rates and increase mail deliverability.

A-Qua Mailer is an innovative web-based software solution that allows clients to process mailing lists for duplicate detection, move update, auto correction, and presorting over the internet using credits as they move. EASYTRACK gives you viable visibility of your mail as it passes through USPS mail stream.

Postage Scales

Walz has 6 different scales that can serve up to a certain capacity. The NCI-7820 and NCI-7815 are the one most suitable for weighing heavier mail. The smallest is the MSB-25 that is used to weigh fewer pieces of mail. The others include; The PS-15, PS-30, and PS-60. They have the capacities of 30lb/15kg, 70lb/30kg, 150lb/60kg respectively.

To learn more or contact the company, follow the address and contact information below:

Walz Mailing & Mailing Systems
624 High Point Ln
East Peoria, IL 61611
877.971.1500
WalzEQ.com

3 Leading Manufacturers of Address Printer Machines

When a business heavily invests in its own internal mailing system, address printers are one of the most essential investments among postage mailing machines and office mailroom equipment. Imaging accuracy and output is very important when shopping for address printers, and this aspect can only be obtained by acquiring a high-quality address printer.

There are many established brands and models that can be found on the market for address printer machines, however quality is something that must not go overlooked. In every situation there are exceptions, even it comes to address printing products - but among the leading brands that a business should consider, Neopost, Rena, and Secap are known to deliver top level and high professional work.

Neopost Address Printers

Neopost address printers are innovatively made and the result of this is that these line of printers are able to produce highly flexible, accurate and personalized envelopes which do have an amazing visual appeal. The other aspect which does give Neopost address printers their competitiveness is their ability to address high speed printing (i.e. able to produce 14,000 pieces per hour); a factor which is highly critical in ensuring that clients’ needs get to be addressed right on time.

Neopost address printers are capable of producing logos, bar codes and high quality graphics which can be placed any preferred position on the envelopes. In addition this line of address printers allows for highly complex jobs to be easily managed as all the details that needs attention are concisely displayed on the LCD screen. There are various Neopost address printer models that businesses can opt for and some of the most popular ones are Neopost AS-710, AS-960 and SA50.

Secap Address Printers 

Many small and medium scale mailers would find Secap models to be ideal for their business demands. Secap address printers have a production capacity of up to 7,000 pieces on hourly basis, graphic quality of 600dpi. Secap models are extremely easy to use as the only kind of setup need to make a connection is to use Ethernet or USB for faster downloads rates. Printing using the light mode allows for less ink to be consumed and the drying up time is also very short.

Multiple printouts can be made without the need of making changes to the printer setup. Besides the internal font type, others can be downloaded and this implies that a wide range of designs and patterns can be made on envelopes. There are many models to this brand of address printers and the most popular ones do include Secap SA500, SA3100, SA300 and many others which do guarantee quality.

Rena Address Printers

Rena is worth a mention especially if you would prefer dealing with low capacity mailing systems. Rena address printers are known for their user-friendliness and do setup at a superfast speed. The system’s feeders are capable of holding about 300 envelopes per given time and if you are comfortable with production speed of 4,300 pieces per hour then Rena is just right on the spot.

The print quality comprises 4 levels and this is available in 1200dpi and 600dpi which are further classified based on their respective resolutions. If you would like to own a Rena address printer for your mailing needs then you should consider having a look at popular models like the Rena DA-608, 607 and DA590.

To find these brands of address printers for sale, check out WalzEQ.com, one the leading suppliers of address printers and mailing machines in the U.S.